Complete Workflow
One scenario, end to end. Click any step to see who performs it, what goes in, what comes out and why the step exists.
Demo scenario — MR-2026-00124 · ITM-00721 HVAC Belt · 100 requested, 70 in stock, 30 short.
Create Material Requisition
EngineerManagerThe requester raises an MR using only predefined item codes from the Item Master — no free-text items.
Manager Approval
ManagerProcurementThe manager sees only requisitions waiting on them, with item, quantity, priority and requester.
Procurement Review
ProcurementProcurementProcurement receives the approved MR and reviews item, quantity, requirement date, supplier and pricing.
LPO Creation
ProcurementManagerA Local Purchase Order is raised against the approved MR with supplier, quantity and value.
LPO Approval
ManagerStoreManagement authorises the commercial document before it is released to the supplier.
Store / Inventory Check
StoreProcurementStore compares the requested quantity against current stock: 70 units are issued from available stock and 30 units remain for supplier fulfilment.
Step 07 — Inventory decision branch
The most important business rule: available stock is issued immediately, and the remaining quantity is fulfilled by the supplier against the approved LPO.
Requested
100
Current Stock
70
Issued from stock
70
Remaining for supplier
30
Path A — Available stock
Issue from store
Requested
100
Available
70
70 of 100 units can be issued from existing inventory.
Path B — Remaining quantity (main demo)
Supplier fulfils the remaining 30 units
- Stock allocated70 units issued from available stock · 30 units remaining
- ProcurementLPO-2026-00451 already approved and covers the requirement · 30 units outstanding
- Supplier deliveryGulf Technical Supplies LLC delivers 30 units
- Goods receipt — GRN-2026-00119Received 30 · Damaged 0 · Accepted 30
- Inventory updatedIssued 70 · Received +30 · Stock restored to 100
Supplier Delivery
StoreStoreThe supplier delivers the remaining 30 units against the already approved LPO and Store records the consignment.
Goods Receipt / GRN
StoreStoreOrdered, received, damaged and accepted quantities are captured on the Goods Receipt Note.
Inventory Updated — Request Completed
Store—Accepted quantities land back in stock and the requisition is closed as fulfilled.
That is the complete proposed system.
Next: confirm the details and lock the final scope together.